1 Use of the Department for International Trade events’ website.
1.1 Use of this Department for International Trade events’ website (“the Website” or “this Website”) (https://www.events.trade.gov.uk) is subject to the following terms and conditions. The Website is owned by the Secretary of State for the Department for International Trade (“DIT”), the Government Department that brings together the work of the Department for Business, Innovation and Skills and the Foreign and Commonwealth Office and which supports both businesses in the UK trading internationally and overseas enterprises seeking to locate in the UK.
1.2 The Website is managed by Innovision Events Limited (registered number 3456454, with registered address The Battleship Building, 179 Harrow Road, London W2 6NB).
1.3 By entering and using the Website you as a user are confirming that you accept our terms and conditions and the policies referred to in these terms and conditions and you agree to comply with them. If you do not accept these terms and conditions you should navigate way from this Website now. Some of the terms and conditions set out below apply only once you have registered on the Website in order to apply to attend an event listed on the Website. By registering on the Website and applying to attend any event you are confirming that you accept the relevant terms and conditions and you agree to comply with them.
1.4 On this Website the terms 'we', 'us' and 'our' refer to the Department for International Trade and the terms 'you' and 'your' refer to you the user.
1.5 Please note that the terms and conditions outlined below are for the use of the Website (https://www.events.trade.gov.uk) only. These terms and conditions do not cover the use of the main Department for International Trade site (https://www.gov.uk/government/organisations/department-for-international-trade) or any other HM Government website. You should always be aware when you are moving to another site and read the privacy statements and terms and conditions of any site which collects personal information.
1.6 The Website covers the following domains;
1.6.a www.events.trade.gov.uk & events.trade.gov.uk and all other subsequent sub domains of events.trade.gov.uk
1.7 The following additional policies also apply to your use of the Website:
1.8 This Website offers the opportunity for users, once registered, to apply for and book attendance at events listed on this Website. Additional terms and conditions may apply in relation to actual event attendance, as may be notified to event participants from time to time. Additional terms and conditions also apply to recipients of financial assistance in relation to event attendance. Applications for financial assistance, where available, are handled through a separate process and not on this Website.
2 Intellectual Property and Crown Copyright
2.1 The Department for International Trade encourages organisations wishing to refer people to its material to do so using a hyperlink rather than reproducing the text – see section 9 below.
2.2 Crown Copyright material
Content featured on this Website is subject to Crown Copyright protection unless otherwise indicated. Crown Copyright material usually carries this symbol
© Crown copyright, [current year] .
2.2.a Under the terms of the Open Government Licence (and subject to the following provisions of this clause 2) you may use and re-use the Crown Copyright material included on this Website free of charge and in any format or medium APART FROM the Department for International Trade name, logo and get up (including our coat of arms) and all images and case studies that appear on this Website.
2.2.b If you do re-use any Crown Copyright material from this Website you MUST acknowledge the source with the following attribution
“This information is provided by the Department for International Trade and used as permitted by the Open Government Licence v1.0”
2.2.c For more information about the Open Government Licence please follow this link Open Government Licence. Any enquiries regarding the use and re-use of Crown Copyright material should be sent to email@example.com.
2.2.d Neither the name Department for International Trade (or the acronym DIT) nor any logo, get up and coat of arms used by the Department for International Trade may be used by you or on your website without our prior written approval. Requests for permission to reproduce such items should be sent to firstname.lastname@example.org . Please tell us how and why you wish to use our name or logo(s) and include your contact details.
2.3 Third party material
Some content featured on this Website may be subject to copyright protection and other intellectual property rights owned by third parties who have provided the content in connection with an event published on this Website. Third party content is NOT subject to the Open Government Licence. The ability for you to reproduce material in accordance with the instructions in section 2.2 above DOES NOT extend to any material on this Website that is the copyright of a third party.
Third party copyright material will usually carry the copyright symbol © followed by the details of the copyright owner and any specific details or restrictions on the use of that material: If this copyright material consists of or includes an image this information will be presented in the image’s <ALT> tags.
© [Copyright owner name here], [current year]. [Details of copyright restrictions if any]
The Department for International Trade has made reasonable efforts to obtain permission to share certain third party copyright materials with users of this Website wherever possible. Where such permission has been obtained this will be indicated on the Website and where relevant the Website contains restrictions relating to the use of that third party material. You must comply with the terms and conditions specifically cited in relation to the specific piece of third party copyright material that you wish to use and re-use or hyperlink to.
2.3.a If you do re-use any third party copyright material from this Website you MUST acknowledge the source with the following attribution
“This information is provided by [named organisation through the Department for International Trade’s event website] and used as permitted by the website’s terms and conditions specific to this material”.
2.3.b The ability for you to reproduce third party copyright material in accordance with the instructions in this section 2.3 DOES NOT extend to any material on this Website that is the copyright of a third party unless approval is expressly given in the specific terms and conditions cited with that third party material on the Website. Unless otherwise expressly stated authorisation to reproduce such material has to be obtained by you from the copyright holder concerned.
2.4 The content on this Website is provided for information only and is not intended to amount to advice on which you should rely. The Department for International Trade offers no warranty, indemnity or guarantee that the materials that you cite, use or re-use from this Website, are fit for any particular purpose, represent best practice, nor should be taken as guidance on how to undertake specific work.
2.5 At no time in re-using, linking or repeating any material from this Website may you reproduce the Department for International Trade name (or the acronym DIT), logo and get up (including our coat of arms) or any images or case studies that appear on this Website.
3 Registering on the Website
3.1 You will be required to register on this Website when applying to attend any event listed on this Website and to participate in delegate networking (although you may browse certain content on this Website without registering). Once registered, you will be able to apply for future events using the same registration details (provided you have kept these up to date). You can register as an individual or on behalf of an organisation by using the registration forms on this Website. Some of the services provided through the Website and by the Department for International Trade may have additional eligibility criteria.
3.2 As part of the registration process, you will select a user name and password and must provide your real name and e-mail address. You must provide us with accurate and complete information and keep such information up to date. Failure to do so shall constitute a breach of these terms and conditions, which may result in immediate termination of your account. You hereby agree to inform the Department for International Trade or its agents of any changes to your information, when such changes occur or when requested by the Department for International Trade or its agents. You can do this by logging into the Website at https://www.events.trade.gov.uk and selecting login on the top menu, entering your username and password, and then selecting ‘My Details’.
3.3 We reserve the right to reject any registration and to refuse service to anyone for any reason, in our sole and absolute discretion. We reserve the right to terminate your account on the Website immediately and without notice to you at any time and for any reason, including, without limitation, if you provide false or incorrect information when you register or if you don’t keep your information up to date. Currently, we are not charging a fee for registering on the Website, however, fees may be charged for attendance or access to events and activities.
3.4 After you register you have the ability to upload an image (“Avatar”) of yourself. You must hold the copyright on any images uploaded to the Website and they must not infringe on the copyright or trademarks of other individuals or organisations. You must comply with the provisions of clause 12 below in relation to any content, including “Avatar” images, uploaded by you to the Website.
4 Event registration, Online payment terms and conditions
4.1.1 "Booking" means Department for International Trade booking process which is
subject to acceptance of these Terms.
4.1.2 "Event" means the event or events which are the subject of the Booking.
4.1.3 “Terms" means these booking terms and conditions.
4.2.1 By submitting a booking for the Event you accept without reservation the following;
4.2.2 the Terms set out in this agreement with the Department for International Trade;
4.2.3 all regulations laid down by the venue where the Event is being held including, but not limited to, security, health and safety, fire and traffic; and
4.2.4 all current Health & Safety regulations.
4.2.5 You shall be deemed to have full knowledge of the Terms and are bound by them in all respects.
4.2.6 A reservation shall constitute your completion and submission of an online Event Booking form or by other means as requested by the Department of International
4.2.7 You will receive an automated email to confirm your Booking which shall include, where applicable a confirmation of any payments in accordance with the Event price. The Department for International Trade reserves the right to determine the suitability of the customer for any Event.
4.2.8 Where registrations for the Event are no longer available, the Department for International Trade may add you to a waiting list. However, there is no guarantee to be offered a place on the Event if you are placed on a waiting list.
4.2.9 Bookings will not be accepted from agents or third parties.
4.2.10 Organising and financing accommodation and travel is your responsibility and are not included as part of the Event unless otherwise stated.
4.3 Payment and Confirmation of Payment
4.3.1 Your attendance to an event will not be confirmed until payment has been received in full.
4.3.2 Once your payment has been authorised, the Website will display a confirmation screen showing the payment details and a UNIQUE transaction reference number will be emailed to you.
4.3.3 An invoice receipt and booking confirmation will be sent to your registered email account.
4.3.4 Please keep a note of the transaction receipt number, as you will need to quote this if you have any queries with your payment.
4.3.5 Your receipt will not show your debit / credit card details, so if your receipt is lost or stolen, your card details will remain confidential.
4.4 Payment Issue
4.4.1 If you should have any technical difficulties with the payment process you can contact the Department for International Trade’s webmaster on email@example.com.
4.5 Payment Terms
4.5.1 Where all of Clause 3 has not been met and where payment has not been made by the time of the Event the registration will be cancelled but the full booking cost will remain due.
4.5.2 Innovision Events Limited (registered number 3456454, with registered address The Studio, Inner Circle, The Regents Park, London, NW1 4PA) processes payments for event bookings on behalf of the Department for International Trade.
4.5.3 Bray Leino (registered number 1352705, with registered address Bray Leino Limited, Registered office: 36 Percy Street, London, W1T 2DH) also processes payment for event bookings on behalf of the Department for International Trade.
4.6 Refused Payments
4.6.1 If your payment is refused, the payments system will display a screen informing you of this situation. Remember – it is not the Department for International Trade that is refusing your card payment – it is the card issuing bank that is refusing to authorise the payment.
4.6.2 If this occurs you will need to contact your card company to discuss the reasons for
4.6.3 The Department for International Trade accepts no liability for a payment not reaching the intended account due to the customer quoting incorrect account information during the booking process.
4.6.4 The Department for International Trade accepts no liability if payment is refused, or declined, by the debit / credit card supplier. The Department for International Trade has no control over acceptance of card payments and any refusal of payment should be taken up with your card supplier.
4.6.5 On failure of payment for any reason, your registration for an event is not considered complete and your place is not held. Your partial application will be held in your ‘My Events’ area on the Website under partial bookings. This information will appear for 72 hours, during which time you may attempt to complete the payment, before your partial application is deleted from the Website. The Department for International Trade accepts no liability if, when you attempt to make a payment, spaces to attend the event are no longer available.
4.7 Payment Security
4.7.1 The Department for International Trade provides a secure online payment facility through Sagepay Pay for payments taken by Innovision and through Worldpay for payments taken by Bray Leino. Once you click on the link to make a payment you will be re-directed to a fully hosted secure managed environment. All information that you send will be bit encrypted.
4.7.2 The online service is fully managed externally and the Department for International Trade does not hold any card details on any of its servers or within its infrastructure. Neither the Department for International Trade, nor any of its staff, has any access to your card details.
4.7.3 The Website is fully compliant with The Payment Card Industry Data Security Standard (PCI DSS) for the processing of card payments.
4.8 Cancellations and Refunds
4.8.1 The following terms of cancellation apply;
4.8.2 If you are unable to attend, you may send a substitute at no extra cost, provided that you notify us of the change at least 3 working days prior to the Event. Substitutions must be communicated by email to the organizer of the event. For full details please see the registration page.
4.8.3 Up until 30 working days prior to the Event, you will not be charged for your registration at the Event and will be refunded in full for the cost of the Booking minus a £20 administration fee.
4.8.4 Less than 30 working days prior to the Event or non-attendance, you will be liable for the full cost of the registration.
4.8.5 No reimbursements will be made for travel, accommodation or any other costs incurred by you in connection with the Event which you do not attend or cancel.
4.9 Changes or Cancellations of Events
4.9.1 The Department for International Trade reserves the right to make changes to the Event and will notify you of any changes as they occur. Cancellation terms apply as stated above.
4.9.2 Should the Department for International Trade need to cancel or postpone an Event due to reasons within its control, the Department for International Trade will refund your Event fee or transfer the Booking to another date or Event, as you may decide.
4.9.3 Refund request must be made by email to the event organizer (see registration page) and provide evidence of any refundable costs. Evidence must be provided within a period of 15 days. Refunds will be issued directly to the person/ company who made the initial payments.
4.10 Financial Support
4.10.1 This clause 4.9 applies where you have received financial support to attend an event. Applications for financial support are handled through a separate process and not on this Website.
4.10.2 The Department for International Trade reserves the right to withhold any or all of the financial package or require part or full repayment of any financial package already paid if any participant that has received financial support: ceases trading; goes into liquidation, administration, receivership or bankruptcy; becomes the subject of a proposal for a winding up order or any other informal insolvency procedure; is or becomes indebted to any HM Government department.
4.10.3 The Department for International Trade reserves the right to withhold any or all of the grant or require part or full repayment of any grant already paid if any participant that has received a grant fails to comply with any conditions of the grant or causes embarrassment to HM Government, the host country (if applicable) or other participants of the group.
4.11 Force Majeure
4.11.1 If the Event is abandoned, cancelled or suspended in whole or in part by reason of war, fire, national emergency, labour dispute, strike, lock-out, civil disturbance, inevitable accident, the non-availability of the venue or any other cause not within the control of the Department for International Trade, the Department for International Trade may at their entire discretion, reimburse you or part thereof, but shall be under no obligation to do so. Should the Department for International Trade reimburse, the reimbursement shall be based on reasonable costs at the Department for International Trade’s sole discretion based upon an estimated market rate for accommodation and travel expenses. The Department for International Trade shall be under no liability to you in respect of any actions, claims, losses (including consequential losses), costs or expenses whatsoever which may be brought against or suffered or incurred by you, as the result of the happening of such an Event.
4.12 Health & Safety
4.12.1 In order to create and maintain a safe environment at all times, it is the responsibility that you ensure you are familiar with Health and Safety instructions at the Event.
4.13.1 The Department for International Trade website does not endorse or favour any specific commercial product or business. A link to a third-party website does not
imply endorsement; you must use your own judgement to decide whether the information or service on that website is suitable for your needs. If a website is not linked to the Department for International Trade’s, this does not mean or imply that it is unsatisfactory. Linked websites are regularly reviewed in the light of customer usage and feedback.
4.14.1 The Department for International Trade shall not under any circumstances be liable to you in contract, tort (including negligence) or otherwise for loss of revenues or opportunities, goodwill, reputation or any type of special, indirect or consequential loss even if such loss was reasonably foreseeable or the Department for International Trade had been advised of the possibility of you incurring the same.
4.14.2 The Department for International Trade shall have no liability for any death or bodily injury (except death or injury caused by the negligence of the Department for International Trade, its staff or contractors), or loss of or damage to property, of anyone attending the Event pursuant to the Booking, whether arising from such attendance, or in relation to the provision or use of the facilities at the Event. That you agree to indemnify the Department for International Trade against any claim in respect of any such liability (and the costs and expenses incurred by the Department for International Trade in relation thereto).
4.15.1 Information and data belonging to you and used by the Department for International Trade for the Booking or as part of the Event will remain the sole property of you. Except with the express written permission by you or if required by law or regulation, the Department for International Trade will not disclose or use this information for any purpose other than those associated with the Event.
4.15.2 The Department for International Trade undertakes to maintain database management procedures in compliance with the General Data Protection Regulation (GDPR) 2018..
4.16 Intellectual Property Rights
4.16.1 All intellectual property rights and all other rights in and/or resulting from the provision of the Event shall be owned by the Department for International Trade. The Department for International Trade licenses all such rights to you on a non-exclusive, worldwide basis to such extent as is necessary to enable you to make use of the Event.
4.16.2 Any intellectual property rights developed prior to or out of the Event shall remain the property of the party that introduced the same and they will grant to the other party, a non-exclusive, royalty free licence to use the same.
4.17.1 Nothing in this clause 4 shall limit or exclude our liability for death or personal injury caused by our negligence, or the negligence of our employees or agents.
4.17.2 The Department for International Trade will provide you with the services booked using reasonable care and skill.
4.17.3 The Department for International Trade shall have no liability to you if our inability to provide any of the event booked arises due to any act, omission or failure by you preventing us from doing so.
5 Public Funds and Benefits Analysis
5.2 The Department for International Trade are required to measure the benefits to your business arising from your attendance at any event for which you register on this Website. By applying to attend an event through this Website you consent to the Department for International Trade contacting you and/or your organisation within 12 months after the relevant event to measure the Gross Value Added (“GVA”) before and after event attendance. By applying to attend an event through this Website you further agree to furnish the Department for International Trade or its agents with this GVA information about your organisation in relation to any event you attend as a result of using this Website, including such of the following as may be requested depending on the nature of the event: turnover, full time equivalent staff numbers, amortisation and depreciation figures, along with any other necessary financial information, for at least two financial years utilising the best available accounting sources – ideally published, audited accounts but failing that detailed management accounts. All information provided to the Department for International Trade will be treated in the strictest confidence and in accordance with the GDPR 2018. You also agree that the support received from the Department for International Trade may be referred to for publicity purposes. Failure to provide the necessary GVA information in a timely manner may affect your ability to attend future Department for International Trade events.
6 Termination of account and/or Website access
6.1 You agree that the Department for International Trade in its sole discretion, may terminate your password, account (or any part thereof) or use of the service(s) provided on this Website for any reason, including, without limitation, lack of use or if the Department for International Trade believes that you have violated or acted inconsistently with the letter or spirit of these terms and conditions.
6.2 You agree that any termination of your access to the service(s) provided on this Website under any provision of these terms and conditions may be effected without prior notice, and acknowledge and agree that the Department for International Trade may immediately deactivate or delete your account and all related information and files in your account and/ or bar any further access to such files or the service(s). Further, you agree that the Department for International Trade shall not be liable to you or any third party for any termination of your access to the service(s) provided on this Website.
7 Website availability
7.1 We reserve the right in our sole discretion to change the Website and any or all of the service(s) and/or content available on or through it at any time from time to time or to discontinue the Website or any or all of the service(s) available through it at any time with or without notice. The Department for International Trade shall not be liable to you or any third party if for any reason the Website is unavailable or discontinued at any time or for any period.
7.2 We make no guarantees that the Website is available and free of bugs and other errors. We may suspend all or part of the Website or your access to it from time to time, for various reasons, including, but not limited to,
7.2.a maintenance procedures or repairs performed by us;
7.2.b equipment failures;
7.2.c congestion of the network; or
7.2.d interruption of telecommunication or digital transmission links.
You acknowledge and agree that we are not liable for these periodic interruptions in the Website nor for any failure for you to be able to register to attend a Department for International Trade event, even where attendee numbers are limited.
7.3 For security reasons, we may limit the number of transactions or the total value of the transactions that you perform using this Website within a certain period of time.
8 Virus protection
8.1 We make every effort to check and test material available for access at all stages of production but we do not guarantee that this Website will be secure or free from bugs or viruses. It is always wise for you to run an anti-virus programme on all material downloaded from the Internet, including from this Website. We cannot accept any responsibility for any loss, disruption or damage to your data or your computer system which may occur whilst using material derived from this Website.
9 Hyperlinking policy
9.1 Subject to observing the rules on Crown Copyright and third party material outlined in section 2 above, you can link directly to pages hosted on this Website without asking our permission. However in making such links you must not imply endorsement of your site or your organisation by the Department for International Trade or by any other organisation. We do not permit our pages to be loaded into frames on your site - the Department for International Trade Horizon pages must load into the user’s entire window.
9.2 We have no control over and are not responsible for the content or reliability of any websites to which we link, nor should listing by the Department for International Trade be taken as an endorsement of any kind. We cannot guarantee that links within the Website will work all of the time and we have no control over the availability of linked pages.
10 Privacy and cookies
11 Disclaimer and limitation of liability
11.1 This Website is provided as an information guide only and should not be relied on as a substitute for your own research or independent advice. We accept no responsibility for any loss or damage caused to any person as result of any error, omission or misleading statement in the information on this Website, or due to using the Website or relying on that information (including by attendance at an event listed on this Website). Although we make reasonable efforts to update the information on this Website, we make no representations, warranties or guarantees, whether express or implied, that the content on this Website is accurate, complete or up-to-date.
11.2 To the extent permitted by law, we exclude all conditions, warranties, representations or other terms which may apply to the Website or any content on it, whether express or implied.
11.3 We will not be liable to any user for any loss or damage, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, even if foreseeable, arising under or in connection with:
11.3.a use of, or inability to use, the Website; or
11.3.b use of or reliance on any content displayed on the Website.
If you are a business user, please note that in particular, we will not be liable for:
11.3.c loss of profits, sales, business, or revenue;
11.3.d business interruption;
11.3.e loss of anticipated savings;
11.3.f loss of business opportunity, goodwill or reputation; or
11.3.g any indirect or consequential loss or damage.
11.4 We will not be liable for any loss or damage caused by a virus, distributed denial-of-service attack, or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material due to your use of the Website or to your downloading of any content on it, or on any website linked to it.
11.5 We assume no responsibility for the content of websites linked on the Website. Such links should not be interpreted as endorsement by us of those linked websites. We will not be liable for any loss or damage that may arise from your use of them.
11.6 The opinions expressed within any comments or third party content posted on this Website are those of the author and not our views or opinions. We do not endorse any comments posted on this Website.
11.7 Nothing in these terms and conditions excludes or limits our liability for death or personal injury arising from our negligence, or our fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited by English law.
12 Website Use
12.1 You agree to use this Website only for lawful purposes, and in a manner that does not infringe the rights of, or restrict or inhibit the use and enjoyment of this Website by, any third party. Such restriction or inhibition includes, without limitation, conduct which is unlawful, or which may harm, harass or cause distress or inconvenience to any person; the transmission of obscene or offensive content; the disruption of the running of or normal flow of dialogue within this Website; or imposing an unreasonably or disproportionately large burden on our communications or technical systems as determined by us.
12.2 You must not use this Website in a way that is (in our reasonable opinion) offensive or damaging to us or to any HM Government department, any third party contributor of material on this Website, or any speakers, contributors, attendees, organisers or others associated with any event listed on this Website.
12.3 You must not: (a) decompile, reverse engineer, disassemble, modify, reduce the Website to human perceivable form or create derivative works based upon the Website or any part thereof; (b) except to the extent permitted by law or under these terms and conditions, copy, modify, duplicate, frame, mirror, republish, download (other than for the purposes of page caching), display, transmit or reproduce any portion of the Website in any form or by any means or exploit the Website for commercial purposes, without our express written permission (which may be granted or withheld in our absolute discretion); (c) disable any licensing or control features of the Website or in any way interfere with features which enforce limitations on use of the Website; (d) introduce into the Website any Malware; (e) merge the Website with another program; (f) remove, obscure, or alter any notice of the copyright or other proprietary legends on the Website; (g) sublicense, assign, translate, rent, lease, lend, resell for profit, distribute or otherwise assign or transfer access to the Website to any third party not authorized under these terms and conditions; (h) use, or allow the use of, the Website in contravention of any applicable law, or rules or regulations of regulatory or administrative organizations; (i) use ‘screen scraping’, any automated algorithm, device, method, system, software or manual process to access, use, search, copy, monitor or extract material (in whole or in part) from the Website unless we have given our express written permission (which may be granted or withheld in our absolute discretion); (j) artificially increase the number of click counts or click-throughs for any listing or seller, including by any manual means (such as repeatedly clicking on adverts or refreshing pages), any automated means (such as computer-generated search requests or similar devices) or asking someone to carry out these activities (including by offering any benefit or incentive); (k) otherwise act in a fraudulent, illegal, malicious or negligent manner when using the Website; or (l) use the information of other users of the Website for the purposes of solicitation, advertising, unsolicited marketing, spam or harassment.
12.4 We have the right to investigate your online activities for ‘click-fraud’ or any similar activity, and you agree to provide reasonable help with these matters. Except as expressly provided herein, we reserve all rights with respect to the Website, and may pursue all legally available options under both civil and criminal laws (and may cooperate with law enforcement agencies) in the event of any violations.
13 Content and comments you provide to us
13.1 This clause 13 applies to the extent that the Website offers users the ability to upload content and/or comments.
13.2 If you provide or post any content or comments to the Website (for example, by commenting on a blog, posting a review or uploading any other content including a video), such content and comments shall be deemed to be non-confidential and you agree to grant us permission, irrevocably and free of charge, to use your content and comments in any way we want on any site or otherwise (including altering and adapting it for operational or editorial reasons) in any media worldwide, which may include syndicating the material to selected third party social media and networking sites. We shall have no obligation of any kind with respect to such content and comments and shall be free to use, copy, modify and/or distribute the content and comments to others without limitation for any purpose, commercial or otherwise, without compensation or acknowledgement to you, including, but not limited to developing and marketing products incorporating such content or comments.
13.3 After posting or emailing your content or comments to the Website, you continue to own that material, and you continue to have the right to use your content and comments in any way you choose.
13.4 You acknowledge that we do not have a duty to publish any content or comments you have provided and we can remove or edit content or comments at our discretion.
13.5 We have the right to: (a) reject or refuse to post any content or comments you have provided; (b) remove any content or comments from the Website, whether or not the content or comments go against any of these terms and conditions; or (c) restrict, suspend or stop your access to all or any part of the Website at any time.
13.6 If you do not want to grant us the permission set out above on these terms, please do not provide any content or comments to the Website.
13.7 If you believe that any content or comment does not comply with the requirements set out in these terms and conditions, please notify us immediately via the Report function on each page of the Website. We will then review the content or comments and, where we deem it appropriate, remove the content or comments within a reasonable time.
14 Claims of Defamation or IP Infringement.
14.1 It is not practical for us to check all information (for example, information about event speakers and event materials) posted to the Website. Instead, we offer a notice and take down procedure. If you believe that any information posted on the Website is defamatory, please notify us immediately via the report link on each page of the Website. If you believe that any information posted on the Website infringes your intellectual property rights in any way, please notify us immediately via our the report link on each page of the Website. We will then review the information and, where we deem it appropriate, remove it within a reasonable time.
14.2 Any notifications received will be reviewed within 5 working days. If for any reason there is a dispute regarding the image it will be temporarily removed. This will then be reinstated if deemed appropriate after investigation.
14.3 We have the right to disclose your identity to any third party who is claiming that any content posted by you constitutes a violation of their intellectual property rights or right to privacy. We will not be responsible, or liable to any third party, for the content or accuracy of any content or comments posted by you or any other user of the Website. The views expressed by users of the Website do not represent our views or values.
15 Freedom of Information
15.1 The Freedom of Information Act 2000 (the “Act”) gives you the right to request information held by the Department for International Trade. You can view the Act online at the Office of Public Sector Information (OPSI) website.
15.2 By using this Website you accept that any information held by the Department for International Trade will be subject to the provisions of the Act and the Environmental Information Regulations 2004. Any information requested may be released in accordance with the Act and those regulations. This may include information contained in material provided by you or other third parties and may include, for example, lists of users or attendees at events.
15.3 Any person of any nationality has the right to request access to information held by us. You can request information of any age and for any purpose. All recorded information held by the Department for International Trade is covered by the Act. If you would like to request information under the Act please write to us at:
Information Rights Unit
The Department for International Trade
King Charles Street
Alternatively you can email your request to firstname.lastname@example.org
16 Changes to these Conditions.
16.1 We reserve the right, in our sole discretion, to modify, alter or otherwise update these terms and conditions or the associated policies referred to in clause 1 at any time for any reason. Changes will be made by amending this page. Please check this page from time to time to take notice of any changes we have made. By visiting or using the Website after the posting of a modification, you accept the modification. Any changes will be effective only after the effective date of the change and will not affect any dispute arising prior to the effective date of the change with the exception of conditions relating to events scheduled in the future as your attendance at that event is conditional on your acceptance of any change to the conditions applicable to that event.
16.2 These conditions were last updated on 25 May 2018.
17 Contact Us and Feedback
17.1 We are constantly looking to improve and enhance the Website. As such we welcome any and all feedback on the Website. Please contact us at email@example.com with your comments.
17.2 To submit enquiries please do use our email address firstname.lastname@example.org.
18 Governing law
18.1 These terms and conditions shall be governed by and construed in accordance with the laws of England and Wales. Any dispute arising under these terms and conditions shall be subject to the exclusive jurisdiction of the courts of England and Wales.
This policy does not apply to:
20. General Data Protection Regulation 2018
Information provided whilst using this service, including personal information, may be published or disclosed in accordance with access to information regimes, primarily the Freedom of Information Act 2000 (FOIA) and UK Data Protection legislation.
The Department for International Trade will process personal data supplied in this service in accordance with the DPA. The information you provide will be processed on a lawful basis in Horizon to enable DIT to perform a task in the public interest or to fulfil an official function, and the task or function has a clear basis in law and/or the processing is necessary for a contract DIT have with an individual.
This information will be processed and shared within the department and with selected third parties for purposes connected with DIT performing a task in the public interest or to fulfil an official function and the task or function has a clear basis in law, including:
* To manage relationships with businesses the department is supporting to trade or invest internationally
* To promote and manage attendance at international and UK based events
* To identify businesses with the greatest propensity to trade or invest and direct them to the most appropriate events
* To evaluate the impact of trade and investment services
* To better understand the trade and investment environment
* To better understand the domestic and international business landscape
* To process business applications to access trade and investment related advice and services
* To understand barriers to trade and investment
* To design effective and intelligent trade and investment policy, services and make business decisions
From time to time, we may send you information which we feel would benefit your business or would enable DIT to understand your needs and improve our services. This includes:
* Information on Events
Third parties with whom information may be shared are:
* DIT’s delivery partners Bray Leino and M Integrated Services
* DIT’s overseas delivery partners
* Overseas Buyers
* Event organisers
* Local Enterprise Partnerships and trade bodies
* Devolved Administrations
* Allan Webb – data entry services
* Adetiq – data entry services
* Kantar Public
* UK Export Finance
Aggregated analysis of responses may also be shared with the Information Commissioner’s Office (ICO) the Government Internal Audit Agency (GIAA), the National Audit Office (NAO) and DIT’s delivery partners Bray Leino and M Integrated Services, DIT’s overseas delivery partners, Trade Associations, Overseas Buyers and Event organisers.
Consent will be sought in accordance with the DPA should there be a requirement to share information with any other third parties outside of those listed above. If you want the information you provide to be treated confidentially, please be aware that, in accordance with the FOIA, public authorities are required to comply with a statutory code of practice which deals, amongst other things, with obligations of confidence. In view of this, it would be helpful if you could explain to us why you wish that information to be treated confidentially. If we receive a request for disclosure of that information, we will take full account of your explanation, but we cannot give an assurance that confidentiality can be maintained in all circumstances.
Information we may collect from you
We collect certain information or data about you when you use the Website https://www.events.trade.gov.uk and apply to attend events on the Website.
You may give us information about you by filling in forms on the Website, for example when registering in order to apply to attend an event, or if you report a problem with the Website. We may also automatically collect (1) technical information, for example the Internet protocol (IP) address used to connect your computer to the Internet, and (2) information about your visit, for example the full Uniform Resource Locators (URL) clickstream to, through and from the Website. We may also receive information about you if you use any other websites that we operate or other services we provide.
You do not have to register to view the events on the Website. You do however have to register to submit an application to attend an event. On registration you will also be able to access further content associated with that event and receive updates about that event.
As a minimum we require the following mandatory information when you register on the Website in order to apply to attend an event:
• First Name
• Job Title
• Password Confirm
• Personal Address including postcode
• Contact Number
• Company Details, including company address and contact details
This information is stored securely on our databases within the UK so that you do not need to re-register when you come back to the Website.
20.2 How your personal data will be used and why it is needed
We may use the personal data we hold about you in the following ways:
To evaluate an application regarding your potential attendance at an event. For example, depending on the event, this may include verifying whether you are eligible to attend or to check your relevance to attend based on the prioritisation of event attendees.
To provide you with a product or service you have requested and to carry out our obligations arising from any contracts entered into between you and us. For example, to process payments for event bookings; to answer your questions or respond to comments submitted to us; to send you information you have requested; to perform and enforce the terms and conditions that govern the product or service (which may include, depending on the product or service, the recording of calls between us and you to evidence the rendering of the product or service or the identification of activities that are prohibited under the terms and conditions that govern the product or service, for accounting, billing and payment verification purposes, to collect debts, to serve notice of unpaid, due and enforceable debts to solvency files which payment has been requested from you); to award a prize if you are the winner of a competition; to post content you have submitted for publication; to share your personal data with organisations carrying out payment processing services; to share your personal data with other users of the Website who have signed up for the same events as you for the purposes of delegate networking.
To comply with our legal obligations or defend our interests in judicial or administrative proceedings. For example, this includes responding to the requests of governmental and judicial orders of any competent jurisdiction or sharing personal data with other enforcement agencies regarding any mandatory requirement.
To analyse how our products and services are used by our customers and to improve our business. For example, this includes the analysis of statistical information on the use of the Website by visitors as well as of any feedback on our activities or testimonials that you may provide. This data will be anonoymised where explicit consent has not been given to share this data.
To contact you as part of the Department for International Trade’s process to monitor its performance for the services it offers. As a result of participating in an event you may be contacted by an independent research agency acting on behalf of the Department for International Trade to enquire about how the event has impacted your business (see further clause 5 of the terms and conditions on this Website).
To publish information about attendees at events and any financial assistance they receive, in accordance with the HM Government initiative to improve the transparency of how public funds are used (see further clause 5 of the terms and conditions on this Website).
To analyse how our products and services are used by you or by customers similar to you so as to offer other events or services to you, or to introduce you to other third party providers we believe will offer a service of benefit to you. For example, this may include the analysis of statistical information on the organisations attending our events, and matching your data to available third party sources to understand more about businesses like yours and their appetite for and benefit from attending the Department for International Trade events. We may use your details to this end to match you to similar organisations using third party data sets.
To honour your preferences on direct marketing and for advert targeting purposes. We may send you direct marketing communications in accordance with applicable privacy laws, which may or may not be personalised for you (i.e., tailored to your profile), by any means (e.g., post, phone call, email, text message or other electronic means) and carry out advert targeting. For example, whenever you provide us with any personal data (e.g., when you register to apply to attend an event), we will ask you for your preferences in this respect and provide you with information on the kind of direct marketing available and on whether third party data controllers may send you such direct marketing or carry out the advert targeting. We will not share any personal data with affiliates or other third parties for these purposes without meeting the requirements of privacy laws. To discontinue direct marketing, you may Login to your My Details page and you will see options to discontinue marketing. Furthermore, and regarding direct marketing by electronic means, we will inform you in each of our communications how to unsubscribe in a straightforward way and at no cost (save that related to transmission of your request). We will answer your request as soon as reasonably practicable, and in any case, within the term legally determined (if there is one).
To contact you about upcoming events and other the Department for International Trade services. You can change your preferences to be contacted in the My Details section once you are logged in to the Website.
To administer and improve the Website.
To notify you about changes to the Website, our terms and conditions or our services.
Please note that if you do opt-out of receiving marketing-related messages from us, we will still send messages as necessary to fulfil other purposes (such as administrative messages relating to the operation of the product or service).
20.3 Disclosure of your personal data
Personal data that we collect from you may be shared with third parties, including business partners, other users of the Website, suppliers or sub-contractors in the following circumstances:
If it is necessary for any of the purposes for which we collect and use personal data, as outlined above. If it is necessary for the purposes of a reorganisation, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of our business, operations or assets.
If these third parties are service providers and work on our behalf to support us in performing any of the abovementioned purposes (e.g., cloud services providers that provide IT infrastructure used by us to provide you with a product or service), provided that, for the purposes of the General Data Protection Regulation 2018, the Department for International Trade shall at all times be the data controller in relation to personal data provided by or collected from you through the Website.
If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or to enforce or apply our terms and conditions.
Except as outlined above, we do not pass on your details to any third party or HM Government department unless you give us permission to do so.
20.4 Photography and video at events
The Department for International Trade may capture photographic images or video footage of you during your attendance at live events.
The Department for International Trade will make every effort to confirm your acceptance of being photographed or videoed during events.
20.5 How long your personal data will be stored
We will use our best endeavours to delete personal information where the reason for originally capturing the personal information has expired or is no longer valid but we do not accept any liability arising from the delayed deletion of such information.
20.6 Updating your personal information
You can change your registration preferences, e-mail address and login details through the Website at any time. If you wish to amend your personal profile, please click on the 'Login’ link at the top of the page, log in to your account, go to ‘My Details’, then check/uncheck the options available.
20.8 Data Storage
We store all personal data securely within the UK. By registering on the Website and by submitting your personal data you agree to this.
20.10 Access to information
You have a right to request a copy of your personal details at any time to check the accuracy of the information held. If you want to ask whether the Department for International Trade
The Department for International Trade Information Charter
We need to handle personal information about you so that we can provide services for you. This is how we look after that information.
When we ask you for personal information, we promise:
• to make sure you know why we need it;
• to only ask for information proportionate to what we need;
• to protect it and make sure nobody has access to it who shouldn't;
• to let you know if we share it with other organisations to give you better public services - and if you can say no;
• to make sure we don't keep it longer than necessary; and
• not to make your personal information available for commercial use without your permission.
In return, we ask you to:
• give us accurate information; and
• tell us as soon as possible if there are any changes, such as a new address.
• This helps us to keep your information reliable and up to date.
You can ask for more information on:
• how to find out what information we hold about you and how to ask us to correct any mistakes;
• agreements we have with other organisations for sharing information;
• our instructions to staff on how to collect, use and delete your personal information;
• how we check the information we hold is accurate and up to date; and
• how to make a complaint.
For more information, please contact: email@example.com
20.11 More Information
In abiding by these commitments, we will keep to the law, including the General Data Protection Regulation 2018 and the Freedom of Information Act 2000. For independent advice about data protection, privacy and data-sharing issues, you can contact the Information Commissioner at:
Phone: 08456 30 60 60 or 01625 54 57 45
Fax: 01625 524510.